MEDICAL RECORDS SPECIALIST

Department: Surgery Department	Job Status: Full-Time
FLSA Status: Non-Exempt	Reports To: Surgery Department Manager
Grade/Level:	Amount of Travel Required: As needed
Work Schedule: 8:45am-5:30pm/As determined by the needs of the practice.	Positions Supervised: None

POSITION SUMMARY
The Surgery Coordinator assumes responsibility and accountability for the surgery patient during all phases of the surgery process in collaboration with the physicians and other departments of the practice. Generates and coordinates the necessary information and arrangements for patient surgery.

ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

Meets with patient and dispenses surgery information. Explains treatment procedures, and physicians’ instructions to patients.
Main conduit of information between patient, the practice, primary care and other physicians involved in the care of the patient, insurance carrier and the surgical facility throughout surgery process.
Thoroughly screens data obtained for completeness and obtains any additional information that is required. Assures the presence of the operative consent, facility consent, history and physical, all laboratory reports, medical clearance and any other documentation that may be required.
Arranges for and assures all needed pre-certification and other insurance requirements.
Maintains positive attitude consisting of cooperation, self-motivation, courtesy, and professionalism.
Complies with all practice procedures and protocols. Complies with all State and Federal regulations. Understands and accepts responsibility to report potential or suspected errors to the Supervisor or Compliance Officer.

The above duties will be assigned as necessary. Selected Medical Records Specialists will not be responsible for all functions

POSITION QUALIFICATIONS
Competency Statement(s)

Accountability – Ability to accept responsibility and account for his/her actions.
Accuracy – Ability to perform work accurately and thoroughly.
Communication – Ability to communicate effectively with others using good listening skills and the spoken word. Ability to write clearly and concisely using good grammar and spelling.
Detail Oriented – Ability to pay attention to the details of a project or task.
Initiative – Ability to make decisions or take actions to solve a problem or reach a goal. Desire to excel, attempting non-routine tasks.
Judgment – The ability to formulate a sound decision using the available information.
Organized – Possessing the trait of being organized or following a systematic method of performing a task.
Patience – Ability to act calmly under stress and strain.
Team Player –The ability to work with others and independently toward a common goal. Puts aside own individual needs to work toward the larger group objective and reinforces the contribution of others.
Working Under Pressure – Ability to complete assigned tasks under stressful situations.

SKILLS & ABILITIES
Education: High School Graduate or General Education Degree (GED)

Experience: Six months to one year related experience

Computer Skills
Able to navigate between screens: able to accurately enter data.

Other Requirements

Excellent telephone skills.
Excellent interpersonal skills.

PHYSICAL DEMANDS

Physical Demands

Lift/Carry

Stand	F (Frequently)
Walk	F (Frequently)
Sit	F (Frequently)
Handling / Fingering	C (Constantly)
Reach Outward	F (Frequently)
Reach Above Shoulder	F (Frequently)
Climb	N (Not Applicable)
Crawl	N (Not Applicable)
Squat or Kneel	O (Occasionally)
Bend	O (Occasionally)

10 lbs or less	C (Constantly)
11-20 lbs	F (Frequently)
21-50 lbs	N (Not Applicable)
51-100 lbs	N (Not Applicable)
Over 100 lbs	N (Not Applicable)

Push/Pull

12 lbs or less	O (Occasionally)
13-25 lbs	O (Occasionally)
26-40 lbs	N (Not Applicable)
41-100 lbs	N (Not Applicable)

N (Not Applicable)	Activity is not applicable to this occupation.
O (Occasionally)	Occupation requires this activity up to 33% of the time (0 – 2.5+ hrs/day)
F (Frequently)	Occupation requires this activity from 33% – 66% of the time (2.5 – 5.5+ hrs/day)
C (Constantly)	Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Other Physical Requirements
Vision (Near, Distance, Color)
Sense of Sound (Normal range of hearing needed)

WORK ENVIRONMENT
An office environment with controlled atmosphere. Possible exposure to staff or patients with communicable diseases.

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.